top of page
Sound Investment Community Choir Privacy Policy

Effective: August 5, 2025

Sound Investment Community Choir is committed to protecting your privacy. This policy explains how we collect, use, and protect your personal information in accordance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

1. What Is Personal Information?


“Personal information” means any information that identifies you as an individual. This can
include your name, email address, mailing address, phone number, or donation history. It does
not include business contact information used in a professional context.

2. Why We Collect Personal Information


We collect personal information to:

  • Manage choir member applications and participation

  • Communicate with you regarding practices, performances, and social events

  • Understand your voice type and how you would best fit in the choir

  • Understand any special skills or interests you have that could contribute to the success of the choir

  •  Process donations and issue tax receipts

  • Meet legal and regulatory obligations

  • Any other choir-related purpose that may arise

 

We only collect what’s necessary and relevant for these purposes.

3. How We Get Consent

    

By providing your personal information—online, by email, by phone, or in person—you are giving your consent for us to collect, use, and disclose it as described in this policy.


You may withdraw your consent at any time by contacting us through the Board Secretary.
Please note that doing so may affect our ability to have you participate in the choir.

4. When We Share Your Information

   

We do not sell or rent your information.
We may share it with:

  • Our board members or volunteers, as needed, to carry out their duties

  • Trusted third-party service providers (e.g., for payment processing or email newsletters)

  • Government agencies or legal authorities, if required by law

All service providers are required to protect your privacy and use your information only for the
services they provide to us.

5. How We Protect Your Information

   

We use a combination of physical, technical, and administrative safeguards, including:

  • Secure databases and password protection

  • Locked file storage

6. How Long We Keep Your Information

   

We keep personal information only as long as necessary for the purpose it was collected, or as
required by law. When no longer needed, we securely destroy it or remove identifying details.

7. Access & Correction

   

You have the right to:

  • Access the personal information we hold about you

  • Request corrections if it’s incorrect or outdated

​

Please contact us in writing to make such a request.

8. Contact Us

   

If you have questions, concerns, or would like to update your personal information, please reach out to the Sound Investment Community Choir Board Secretary.

9. Policy Updates

   

We may update this Privacy Policy occasionally. The latest version will always be posted on our
website with the effective date at the top.

Approved at the SICC Board Meeting August 5, 2025

bottom of page